March 19 – 21, 2010
I arrived in time to attend the OA meeting before 1st Workshop and then the workshop itself. It was a good way to begin the weekend.
At 7:00 the Assembly began with the Readings – 12 Steps, 12 Traditions, 12 Concepts of Service, Today, and Voices of Recovery.
The interdictions of new groups and people were made including Green Dots for Region 8 Board, Intergroup Chairs, Former Board Members and Pages.
Roll Call was then taken. 5 not eligible to vote, Eligible to vote 43 for Total of 48
New agenda was handed out and voted on. It was approved.
Vice Chair introduced forum question, “How can we make Assembly more attractive and effective?” The Assembly then broke up into 7 groups each receiving a question to be discussed and written and handed into Board. Question my group was given was #7. “What information about Region 8 or OA could the Region 8 Board or committees provide to your intergroup that would help make attending Assembly better?”
Assembly was adjourned for the evening and everyone went back to join the convention for the opening of convention. The skit was great.
A late night OA meeting was then held for those wishing to stay.
Saturday Assembly started with Call to Order. The readings were read for the day.
Roll Call was taken: 5 Non eligible to vote, 45 eligible to vote, 1 Remote
Robert’s Rules were adopted.
Parliamentarian went over the Signs for Recognition. She also explained Friendly Amendment - Not in rules, but SOAR 8 uses anyway. Also explained PRO & CON Mike are not standard in Robert’s Rules, they are adaption of OA.
Secretary gave the information on number of affiliated and nonaffiliated groups
672 Affiliated 56 Intergroups
126 Unaffiliated
798 Totals
Treasurer updated treasury report. Treasurer asked that moneys be sent to TREASURER PO BOX, Region 8 Treasurer, PO Box 1277, Largo, FL 33779.
Outgoing Trustee spoke about OA groups.org for templates for Websites, Designated down loader, documents to download, Courier, A Step A Head.
For No Cost Websites for Intergroup (Service Boards) you can go to oagroups.org.
BREAK was then called.
Roll Call was taken with Not eligible to vote 5, Eligible to vote 43, 1 remote.
Motions were changed around.
1st Motion was General Motion 2: Create “Bylaws/Electronic Documents” Committee
This was a motion to rename “Publications”. Motion was adopted.
2nd Motion was General Motion 3: Create “Technology/Web Site” Committee.
This committee shall encompass Information Technology sub-committee of the Publications standing committee. Technology/Web Site will assume Bylaws position on the De-funding hierarchy. This motion was adopted.
3rd Motion was General Motion 4: Create “Unity in Diversity” Committee.
This was a motion to rename the “Young People” standing committee, which will be encompassed in the new committee. This motion was adopted.
4th Motion (Motion 1A) was General Motion 1: Modify Policy and Procedure Manual 6.1 Region Delegates to WSBC. This was to make changes to Region 8 Policies and Procedures manual section 6.1 ‘Financial Policies’ and to renumber as needed. This was adopted.
5th Motion (Motion 1B) was General Motion 1: Purchase a computer and software for the Chairman of Region 8. This is a computer that will be passed from Chairman to Chairman so that the records and papers will continue without problems of transferring to computers that may not accept data from previous computer. This was approved.
6th Motion was Bylaws Motion 1: Qualification for the Region 8 Board. This was approved.
Committee meeting was then conducted. I was again on the IGOR committee. 2 things were brought up at the meeting. 1st the committee would like to have IG Sponsors assigned to each intergroup and not wait for Intergroup to ask for help. The 2nd thing was to go back to trying to reach intergroups that have not been present for awhile at the Convention and Assembly to see if they need help in getting a representative there or if they needed the information. This would also facilitate in updating intergroup information that would be passed on to the secretary.
Also brought up was “Fund a Friend Campaign”. This would be a possible fund to help support struggling IGs.
Saturday 4:00 Assembly reconvened.
November Assembly Report was given. They had 180 People at the Convention and Assembly.
Roll Call was taken: Not voting: 6. Voting 44, Remote 1
Emergency motions
1 Procedure Motion – P & P Sect 3 #2. Change back to Secretary Region 8 receives motions. Because of changes made today, this was necessary until new committees have everything worked out. Approved
1 Override for Young People Committee – Need $55.00 for postage and envelopes to send out mailing already in process. Approved.
2 Override for Publication Committee - Need $217.71 for expenses accrued in 2008-2009. Books had already been closed for year 2009 and could not take money from there. Approved.
3 Override for Ad-Hoc Logo Contest Committee – Needed $145.52 for printing of Logo Design Flyer for Soar 8 Assembly November 2009. Approved
Vote for Log Contest was taken.
Committee Reports were given.
Green Dots Ceremony was done.
Assembly was adjourned.
Side notes: Luncheon was great, I had the Cob Salad. Banquet was good as well. The fish needed a little salt. Because of the small space for the meals, we adjourned to another room to hear the speakers.
Sunday morning I attended the IG Chair Breakfast meeting. I heard that we are not the only Intergroup struggling. Many have the same problems with getting people to Intergroup as we do. I was able to promote New Orleans Convention and Assembly in July.
I was able to take in the last of the Workshop on Promises and stayed for the rest of the Convention before starting home.
Thank you for letting me be your representative for our Intergroup.
Gratefully Recovering Overeater
Amy